Trinity - Before & After School Club


If you would like your child to attend Trinity

 please contact Miss France or Mrs Wynne at the school office for availability.



On behalf of all our staff, we would like to welcome you and your child/children to Trinity Out of School Club.


What it Trinity Out of School Club

Trinity is an out of school club based at Highfield St. Matthew’s C.E. Primary School.  It is intended to provide secure care and social interaction before and after school session times.  This provision includes: -

  • Breakfast Club                7:45 -  9:00
  • Or                                  8:00 -  9:00
  • After School Club            3:15 -  4:30
  • Or                                  3:15 -  5:30


Who can attend Trinity?

Any child/children who currently attend Highfield St. Matthew’s C.E. Primary School, Reception to Y6 providing there are places available (See admissions criteria).


Who will be caring for my child/children?

We currently have 3 qualified NNEB’s working within Trinity.  Alongside these we have a dedicated team of Playworkers.  All members of staff have been police cleared and undertake regular training in order to keep up with advice and childcare legislation.


What kinds of activities are provided at Trinity?

We provide many activities which may include:-

  • Arts and crafts
  • Baking
  • Game stations
  • Computers
  • Parachute games
  • Table top games (spirograph, snakes and ladders etc)
  • Gameboys
  • Outside play


What kinds of snacks are provided?

Children attending Breakfast Club will be offered cereal or toast.  They may also choose from a range of hot or cold drinks (juices, milk and water).

After school snacks vary from week to week and may consist of crumpets, noodles, sandwiches etc.  We like to involve the children in the selection and preparation of some snacks.

If any child/children have any special dietary requirements we will be happy to adjust our menu to accommodate their needs.  (Please see sample menu).


Admissions Criteria

The group operates from 7:45 until 9:00 in the morning and from 3:15 until 5:30 in the afternoon. The group operates during term time only.

When the group is over-subscribed, priority will be given to children as follows:

Criteria 1          Length of time on waiting list

Criteria 2          Children who have brothers or sisters already on the waiting list

Criteria 3          If more that one child meets Criteria 1 and 2 the Management Committee   reserve the right to allocate places.

 NB                   Names can only be placed on the waiting list when a place in school (i.e. Reception to Year 6) is allocated.  Nursery children are not eligible for Trinity places.

These criteria were revised in June 2013 and are subject to annual review.


Aims and Objectives for Out of School settings

Our overall aim is to provide high quality care and education that will lead to effective learning and development for children within a safe yet challenging environment.

To achieve this aim we employ well trained staff who are sensitive to the needs of children including those with special needs.


Our Staff Promote:

  • Opportunities for social interaction within the group
  • Opportunities to play in a safe environment
  • Opportunities for leisure and for relaxation
  • Personal, social and emotional wellbeing of all children by providing an inclusive ethos in which child is a valued member of the Trinity community
  • Opportunities that enable children to co-operate and work harmoniously alongside and with each other
  • We aim to provide a high quality, efficient and accessible service to parents and children


Health & Safety Policy

The setting takes positive steps to promote safety both inside and outside the building, and to promote the good health of children in our care.



All staff make regular assessments of the building and grounds to identify and remedy any hazards that are observed.  Concerns are logged in the Hazard Book.

All gas, electrical and other appliances conform to safety requirements and precautions are taken to ensure that appliances do not pose a hazard to children.  These precautions are appropriate for the age and stage of development of the children that the group care for.

The premises and outdoor play area is secure.  The group has a policy for the arrival and departure of children.  No child will be left unsupervised.

Any broken or unsafe toys or equipment will be either repaired or replaced.


Fire Safety

Fire exits are clearly marked and kept free from obstruction. Fire extinguishers are maintained in good order. Written procedures for evacuating the building in case of fire are displayed in every room. All staff, trainees and volunteers know the procedures. Regular fire drills are carried out and a record of these is kept.



All visits and outings are arranged according to current Health and Safety legislation.  Parents are informed by letter and are required to give written permission for their son or daughter to take part or be taken off the premises.

Staff ratio for outings will be applied according to the nature of the activity and the age of the children in accordance with DfES advice.

For children with medical needs, it is essential that medication is taken on the visit.  The manager responsible for this medication, and for the first aid kit.  A trained first aider must be present.

Visits and outings are not able to take place without additional financial support from parents.  Voluntary donations will be sought from all parents and no child will be excluded from any activity.  However, if insufficient donations were received, and the activity became unavailable, it would need to be cancelled.

All visits will be agreed in advance by the Management Committee or a delegated representative.



The premises and equipment are kept clean.

Those responsible for the preparation of and the handling of food have attended or will attend a basic food hygiene course and are fully aware of and comply with regulations to food safety and hygiene to date.

Children are encouraged to learn about personal hygiene through the daily routines of the setting.

We have a healthy eating policy that represents parent requirements regarding their children’s diet.


First Aid

We have a named First-Aid Officer who holds a current first aid qualification. Our first aid box complies with Health and Safety (First Aid Regulations Act 1981)

The contents of the first aid box are checked frequently and replaced or discarded as appropriate by the designated First Aid Officer. This is kept in an accessible place and out of reach of children.

A record is kept of all accidents and injuries and parents are told if their child has been hurt in any way and asked to sign the accident book. On admission to the group, parents are asked to provide written permission for staff to seek any necessary emergency treatment if the parent is unable to be contacted.


Medicines and Sick Children

Staff are not allowed to administer medicine other than in exceptional circumstances, which have been fully discussed and agreed with the manager and parents/guardian. 

Children who need inhalers will be given access to them at all times.



Smoking is not allowed anywhere on the premises. The management will ensure that trainees, volunteers, parents and carers are made aware that Trinity operates a no smoking policy.


Behaviour Policy

The staff in Trinity believe in promoting positive behaviour.  Co-operation and a caring attitude are fostered in order to support children in their role in society.

 We aim to encourage self-discipline and consideration for each other, our surroundings and property.

  • By praising children and acknowledging their positive actions and attitudes we hope to ensure that children see that we value and respect them.
  • Trinity is concerned with safety and the care and respect of each member of the community
  • Non aggressive strategies are promoted to enable children to express themselves.
  • Parents will be informed if their child is persistently unkind to others or if their child has been upset. In all cases staff will deal with inappropriate behaviour in Trinity at the time of the incident. Parents may be asked to meet with staff to discuss their child’s behaviour, so that if there are any difficulties we can work together to ensure consistency
  • Children are encouraged to recognise that bullying, fighting, hurting and racist comments are not acceptable behaviour.


Child Protection / Safeguarding

Staff have a duty to be aware of the types of abuse that occur in our society.  At lease one member of staff in this setting has attended a training course about Child Protection.

Our prime responsibility is the well being of the children in our care.  Trinity will follow the procedures set out in the Local Authority Child Protection Documents.  It is not the responsibility of child carers to investigate suspected cases.  The Children’s Act 1989 section 47(1) places duty on Local Authority to investigate any such matters.  This setting will follow the procedures set out in the Local Authority Child Protection Documents and as such will seek their advice on all subsequent steps that are taken.

We recognise the importance of maintaining confidentiality and all written records will be securely stored.  In addition we will avoid inappropriate discussion about the suspected case with anyone other than the designated Child Protection Person.

Procedures to be followed – The following statement sets out the procedures that will be taken whenever there are reasons to suspect that a child is subject to any form of emotional, physical or sexual abuse.

Any sign of mark/injury to a child observed on arrival at the setting will be recorded.

  1. The designated Child Protection Person will discuss the concern with the parent/carer.
  2. These discussions will be recorded and will be accessible to the parent/main carer.
  3. Following discussion with the Chair (the nominated committee member for Child Protection) the Local Authority will be notified if there are any queries regarding the injury.



The grounds and buildings used by Trinity meet all current requirements regarding the Special Educational Needs and Disability Act 2001 (SENDA).  Ofsted reports have commented favourably on the availability of resources and access to the outdoor environment.  Every step is taken to ensure that there are no barriers to access for either children or adults.


Trinity welcomes all children.

A key-worker system ensures that each member of staff has special responsibility for a small number of children.  This ensures that every child receives plenty of adult time and attention thus is able to build up a close relationship with at least one member of staff.

The key-worker monitors children’s needs which involve parents.  From this information the key-worker is able to plan appropriate activities for the child.

Staff are encouraged to develop their professional knowledge through planned in service training.


Special Needs

Many children, at some time, have additional needs, which may be physical, emotional, learning or behavioural.

Our aim, at all times, is to ensure that the best possible course of action is taken for the benefit of the child.  The Trinity Manager, Miss France, she is designated Special Needs Co-ordinator and maintains the Special Needs Register.  She will be happy to discuss the particular needs of your child or any concerns you may have.

Subject to parent consent the Special Needs Co-ordinator may be required to: -

  • Seek additional help and resources to support a particular need (i.e. books with enlarged print).
  • Consult with outside agencies (i.e. Health visitor, Occupation Therapy)
  • Consult with staff
  • Draw up Special Needs plans


Equal Opportunities

We aim to create a culture of inclusion and promote equal opportunities.  Positive attitudes are fostered to support children in preparation for experiences and opportunities in adult life.  We promote respect for children’s background, culture and home language by acknowledging and celebrating differences.

To meet these aim staff ensure that all resources and materials used

  • Reflect the reality of an ethnic and culturally diverse society
  • Show positive images of both male and females in society including those with disabilities
  • Reflect non-stereotypical images of all groups
  • Be equally accessible to children and staff in line with Health and Safety requirements
  • Do not include any materials that are racist or sexist


Staff organise the environment to provide

  • A balance of activities that are appropriate to the age and the stage of development of the children
  • Opportunities for all children to experience all activities without feeling pressured or intimidated
  • Equal access to all activities for all children, regardless of gender, ethnicity, social circumstances, ability and disability.


Complaints Procedure

We aim to provide a high quality, efficient and accessible service to parents and children.

From time to time a parent or child may feel that they have a complaint against an aspect of our provision, or an individual member of staff. Usually it should be possible to resolve any problems as soon as they occur, by discussion with the member concerned or with the manager. If not, full details of the complaint should be made in writing to the Chair.  This will be acknowledged and fully investigated and a written response will be made.

Stage 1

  1. A complaint should be made in writing to the Manager.  Full details along with names and dates should be included.
  2. Your complaint will be acknowledged and fully investigated as soon as possible.
  3. A response will be made.

Stage 2

If this does not result in the matter being resolved, the manager will refer the complaint and response to the Chair of the Management Committee who will investigate this further.  The Chair of the Committee will send a reply outlining how the complaint was investigated and detailing the outcome.


If we are unable to resolve the complaint you should write to:

The Complaints Investigation and Enforcement Team

Early Years Ofsted, 3rd Floor, Royal Exchange Building, St. Anne's Square, Manchester, M2 7LA


Payment Policy

Breakfast Session                    745 - 9:00 a.m.                       £5.80 per child per day

or                                             8:00 – 9:00 a.m.                      £4.80 per child per day


Afternoon Sessions                  3:15 – 4:30 p.m.                      £5.80 per child per day

or                                             4:15 – 5:30 p.m.                       £9.30 per child per day

A weekly contract fee will be agreed by the School Business Manager, Mrs Wynne and parents are required to pay these fees in advance on Fridays, to the Trinity Manager.  A weekly payment sheet is to be put into place so that parents sign when payment is made each Friday.

If your child is collected early, the full fee will still be required.  All booked sessions must be paid for on Friday of each week.



We are not in a position to allow debts to build up. 


The following system will be applied, in line with the school’s Debt Management Policy.


Day 1 Session 1      Payment due

Day 2                          Arrears reminder issued via text message or Trinity Manager

Day 3                          2nd Arrears reminder issued via text message or Trinity Manager

Day 4                          3rd Arrears reminder issued via text message or Trinity Manager

Day 5                          Letter or text message from Trinity requesting immediate payment and confirming cancellation of place from Day 6.


NB       If arrears are outstanding after Day 5, parents will be required to make alternative arrangements for their child from Day 6, as the child’s place will be re-               allocated.

If you have any concerns regarding payments please contact the Trinity Manager initially.  Legal action will be taken in the event of persistent non-payment



It is the responsibility of parents to inform the Trinity Manager, if their child will not be attending for any reason (i.e. Choir, Craft Club, Sports Events, sickness, etc).  Retainers are only applicable if your child attends a paid before/after school activity and therefore doesn't attend. In all other circumstances the full fee is due.


 Cancellation of Contracted Sessions

If a parent wishes to cancel a contracted session in Trinity, a cancellation form needs to be signed by the parent and 5 school days notice given.  Until this has been done parents are liable for payment of the session agreed on the contract, as the place cannot be allocated to someone on the waiting list.


Start and end of Sessions

Please note that Breakfast Club opens at 7.45 am.  Doors will not be open before this time.

It is very important that children are collected at the agreed time and that all children have vacated the premises by 5.30 pm.

Occasionally parents may be delayed due to traffic etc. Should this occur, it is vital that Trinity staff are informed by telephone (a half hour charge may be levied).  Parents must be aware that there is no provision to extend session times.

In cases of extreme emergency, the Management Committee would always put children’s safety first.

ALL children must be signed in/out by parent(s)/guardian.


Children who are not collected at the end of Trinity sessions

Parents are asked to advise Trinity staff if an emergency or difficulty arises.  However, should a situation arise when a child is not collected at the end of session the child remains in Trinity with staff whilst emergency contact numbers are tried. 

Should staff fail to make contact with a family member, they are to contact Mrs Hargreaves.  If parents are still unable to be contacted, the Police will be informed so that they can take appropriate action.


Please click on the link to look Trinity Forms to download.